Working with GeoDesk

GeoDesk

GeoDesk is the back office of GeoVoice. Here you manage projects, review the boreholes from the field app, create lab orders and export reports. The examples in this manual use fictitious projects and data.

Projects

Lab orders

Settings

Projects

Projects overview

Project overview

Boreholes

Map

Export

Lab orders

Creating a lab order

Administrative data

Composite samples

Packages

Sending

Status and results

Settings

Recording instructions

Templates

Personal

Company

Part 1

Projects

Everything in GeoDesk belongs to a project. Here you can read how to find projects again and what the tabs of a project show.

Projects

Projects overview

You can find all the projects of your office under

Projects

in the menu on the left. For each project you see the project code, the standard used for the description, the number of boreholes and lab orders, and the status.

Search by project name or project code in the search field.

Filter with

Status

on, for example, New, Error or Closed.

Click on a project name to open the project.

Use the pencil to edit a project, and the trash can to delete it.

Use the green plus button in the top right to create a new project.

Standard.

The Standard column shows which standard the project is described in, NEN 5104 or NEN 6693.

Projects

Search by name or code…

Status:

All

PROJECT NAME

PROJECT CODE

STANDARD

BOREHOLES

LAB ORDERS

STATUS

Beekdal-Noord

PRJ-2026-014

NEN 6693

New

Molenwaard phase 2

PRJ-2026-011

NEN 6693

New

Spoorzone Haltekamp

M-004120

NEN 5104

New

Kade Oostwal asbestos

NEN 6693

New

Pilot project transcription

NEN 5104

Error

Industrieterrein De Hoef

PRJ-2026-003

NEN 6693

Closed

Projects

Project overview

A project opens on the

Overview

tab. At the top are counters for boreholes, soil samples, monitoring wells and water samples, with below them how many of those have a notice, barcode, filter interval or bottle.

Under

Requires action

you see per borehole what is still missing. What is blocking the report is listed at the top.

A red icon is blocking, an orange icon is a warning.

Latest activity

shows what has happened in the field app and in GeoDesk, per day. With

show all activity

you see the full list.

To the right of Requires action is a map of the project. With

enlarge

you go to the Map tab.

Tabs.

From every project you can go to Overview, Boreholes, Map, Lab orders and Export. The number after a tab is the number of items.

boreholes

11 with notice

soil samples

5 with barcode

monitoring wells

0 with filter interval

water samples

0 bottles

Requires action

what is blocking the report is listed at the top

B07

2 · 1 blocking

3 layers without soil type (0–20, 20–45, 45–70 cm)

3 layers without colour (0–20, 20–45, 45–70 cm)

B12

2 layers without soil type (0–20, 20–40 cm)

Latest activity

show all activity

TODAY · 13 OCTOBER

08:17

lotte@gbv.nl

recorded a recording for

YESTERDAY · 12 OCTOBER

09:13

daan@gbv.nl

changed 7 fields of layer 43–80 cm of

B12

04:02

lotte@gbv.nl

digitised borehole from a recording

B12

03:57

lotte@gbv.nl

deleted borehole

B05

Latest recording from the field app: 12-10-2026 04:01

Projects

Boreholes

The

Boreholes

tab shows all boreholes of the project, with the newest at the top. The bar under Profile shows the layers of the borehole down to the final depth.

Search by borehole name or by the recording the borehole came from.

Below the profile are notices. Red means a required piece of data is missing, such as the soil type. Orange is a warning, such as a layer without a colour.

If there is

No type

, then the borehole type has not yet been filled in.

Use the buttons on the right to edit, copy or delete a borehole.

With

New borehole

you add a borehole yourself.

From the field app.

Boreholes that were recorded in the field arrive here automatically. The date and time of creation are shown with them.

Search by borehole or recording…

New borehole

NAME

PROFILE

DETAILS

CREATED

TYPE

B12

100 cm

● 2 layers without soil type (0–19, 19–43 cm)

12-10-2026 04:01

⚠ No type

B11

100 cm

● 3 layers without soil type (0–20, 20–44, 44–67 cm)

⚠ 3 layers without colour

12-10-2026 03:55

⚠ No type

B10

100 cm

● 2 layers without soil type (0–18, 18–38 cm)

12-10-2026 02:26

⚠ No type

B03

100 cm

28-09-2026 04:32

⚠ No type

Projects

Map

The

Map

puts all the boreholes of the project on the map. The list with boreholes and their depth is on the left.

Search for a borehole in the list on the left.

Zoom with plus and minus, or with the scroll wheel.

With

Show all

adjusts the map so that all boreholes are in view.

Switch between

Map

and

Aerial photo

in the top right.

At the bottom you see how many boreholes are on the map, for example 9 of 9. A borehole without a location does not count.

Search borehole…

B01

borehole · 100 cm

B02

borehole · 100 cm

B03

borehole · 100 cm

B04

borehole · 100 cm

B05

borehole · 100 cm

B06

borehole · 100 cm

−

Show all

Map

Aerial photo

9 of 9 on the map

500 m

Projects

Export

On the

Export

tab you retrieve the project's data as a file or report. At the top it shows what will be included in the export.

SIKB XML

is a file to import the project into your existing software.

General report

creates a complete report with header data, borehole description, samples and monitoring wells.

Borehole profiles

creates a PDF with only the borehole profiles.

Check first.

Resolve the blocking notices under Requires action before creating a report. Reports labelled Beta are still under development.

Export

12 boreholes · 31 layers · 5 soil samples · 0 monitoring wells

FILES

SIKB XML

To import your project into your existing software.

REPORT

General report

BETA

Complete report: header data, borehole description, samples and monitoring wells.

Borehole profiles

BETA

PDF with only the borehole profiles.

Part 2

Lab orders

You create a lab order from the project, on the Lab orders tab. You compile composite samples from the jars from the field, choose the analyses and send the order to the lab.

Step 1

Creating a lab order

Lab orders belong to a project. You find them on the Lab orders tab of the project, with the number of orders per status shown at the top.

Open the project via

Projects

and choose the

Lab orders

Click on

New lab order

Choose the

laboratory

and the

sample type

. The customer code comes from the lab's settings and you do not enter it yourself.

Click on

Create

. The order is given a number and the status Draft.

New lab order

LABORATORY

Contractlab

SAMPLE TYPE

Soil

CUSTOMER CODE

40218

Cancel

Create

Step 2

Filling in administrative data

After creation, the order opens on the Administrative data tab. Number, lab, customer code, order reference and dates are already filled in. Required fields have a red asterisk.

Choose the

project manager

. The project manager's email address is included automatically.

Choose the

urgency

and check the

agreement

with the lab.

Fill in the

sample date

in.

Optionally add a

note

for the lab.

Click on

Save and go to composite samples

What is still missing?

At the bottom of the form, under

Still to fill in

it shows which fields are empty. The tab shows the number of open fields and in the top right you see how many are missing in total before you can send.

GV-LAB-00009

Contractlab · customer code 40218

5 things missing

Send lab order

Administrative data

4 open

Composite samples

Packages

LABORATORY

Urgency

Not chosen

Agreement

Framework quote 2026

Still to fill in: Project manager, Project manager email, Urgency, Sample date

Save and go to composite samples

Step 3

Compiling composite samples

A composite sample consists of jars that go to the lab together. Jars from multiple boreholes together form one composite sample. You work in three steps, from map to profile.

STEP 1 · MAP

Drag a frame over the map to select boreholes, or click them individually. Hold Ctrl to add a frame to your selection. With

24 hours

This week

and

All

you determine which boreholes are visible.

STEP 2 · DEPTH

Drag the window to the depth you want to include. The range applies to all selected boreholes and is shown below it in metres.

STEP 3 · BOREHOLE PROFILES

Click on the right on

Add composite sample

and then click the jars. They are added to the active composite sample. Use the cross to remove a jar again.

STEP 3 · BOREHOLE PROFILES

click jars to mix them into the active composite sample

B01-1

0–25 cm

B01-2

25–50 cm

B01-3

50–75 cm

B01-4

75–100 cm

B01

B02-1

0–20 cm

B02-2

20–50 cm

B02-3

50–100 cm

B02

COMPILE

Composite samples

MM01

4 jars

B01-1 ×

B01-2 ×

B02-1 ×

B02-2 ×

Add composite sample

4 of 7 jars assigned.

Viewing the layer description.

Next to each profile are the layers with soil type, colour and notable components. Use the filters at the top to show only certain main layers, admixtures or sampled layers.

Guide lines

turns on the NAP (sea level) lines,

Full screen

gives more room when there are many boreholes.

Step 4

Choosing packages

In the package matrix you tick, per composite sample, which analyses the lab performs. Each column is an analysis package with the name and the lab's code.

Go to the

Packages

If an analysis is missing, click on

Add package

to add a column.

Tick the packages per composite sample. Below each composite sample are the barcodes of the jars.

PACKAGE MATRIX

2 composite samples · 2 packages

COMPOSITE SAMPLE

Standard soil package

AS3000-GR

Clay and organic matter

LUT-OS

MM01

0412031

0412032

MM02

0412035

Step 5

Sending

As long as something is missing, a red notice appears in the top right and

Send lab order

is light green. Click on the notice or look at the counters on the tabs to see where the issue is.

Check that the red notice has disappeared.

Click on

Send lab order

. The order goes to the lab and is given the status Sent.

Not yet ready

1 thing missing

Send lab order

Ready

Send lab order

Step 6

Tracking status and finding results

In the lab orders overview you see two statuses side by side for each order: the one in GeoVoice and the one at the lab. As soon as the lab sends results, the Results column shows that they are available. The results are linked to the composite sample and the jars they came from.

Number

Project manager

GeoVoice Status

Lab status

Composite samples

Results

GV-LAB-00009

Merel de Boer

Sent

Confirmed

MM01

MM02

None

GV-LAB-00008

Sander Visser

Draft

—

MM01

None

GEOVOICE STATUS

Draft

Created, not yet sent.

Sent

Sent to the lab.

LAB STATUS

—

The lab does not have the order yet.

Confirmed

The lab has received and confirmed the order.

Part 3

Settings

Open settings using the gear at the bottom left of the menu. Under

Application

you configure the field app and new projects, under

Personal

your own profile and display preferences, and under

Company

your company's details.

Application

Recording instructions

The fieldworker sees this text in the field app when they tap

Instructions

while recording. You configure the text separately for each model: Layers NEN 5104, Layers NEN 6693, Monitoring well, Water sample and Completion. The field app automatically shows the instructions for the model used to process the recording.

Select the model you want to edit at the top.

Write the instructions using the buttons for bold, italic, headings, subheadings and lists.

Click on

Save

Maximum 100 words.

Below the editor you can see how many words you have used. Use

Reset default text

to restore the system's default text for a model.

Layers NEN 5104

Layers NEN 6693

Monitoring well

Water sample

Completion

Heading

Subheading

• List

1. List

Start recording:

Start with the

borehole number

(e.g. "B04").

Then dictate the soil layers:

State the

depth

: from–to in cm.

State the

main component

(e.g. sand).

State the

admixtures and their intensity

State the

colour and shade

38 / 100 words

Reset default text

Save

Application

Templates

A template pre-fills default values when you create a project and when recordings are digitised in the field app. This means you do not have to repeat choices such as coordinate system, driller, drilling system or completion each time.

Go to

Templates

and create a new template.

Give the template a name, for example

Preliminary investigation RD/NAP

Go through the steps using

and fill in the defaults for your work.

Click on

Save

. You can do this at any step.

Select the template when creating a new project.

Empty fields are not defaults.

Only completed fields are applied, and they can always be changed within the project. If you leave Driller or Sampler empty, the name of the signed-in user is used.

New template

Introduction

Project

Borehole

Soil layer

Sample

Monitoring well

Water sample

Completion

PROJECT

Coordinate system

RD (EPSG:28992)

Height reference system

NAP

Default borehole profile

NEN 5104

Type of investigation

— no default —

Cancel

Save

STEP

WHAT YOU CONFIGURE

1 Introduction

The name of the template.

2 Project

Coordinate system, height reference system, default borehole profile (NEN standard) and type of investigation.

3 Borehole

Reference level and driller.

4 Soil layer

Hide fields you do not use (oil/water reaction, odour and odour intensity) and set a default drilling system.

5 Sample

Default container and whether a sample is disturbed or undisturbed by default.

6 Monitoring well

Material, filter reference level, external and internal diameter, filter sock and whether the well has been pumped dry.

7 Water sample

Sampler and matrix, pump type, aeration and groundwater level reference, plus bottle type, filtration and filter type for the bottles.

8 Completion

How the borehole is sealed on completion, using intervals as percentages from top to bottom. Set separately for boreholes with and without a monitoring well. During digitisation, GeoVoice converts the percentages into intervals in cm based on the borehole depth.

Personal

Profile and appearance

Under

General

you manage how your name and avatar appear to others. You can edit your first and last name and upload or remove an avatar. Your email address is your login name and cannot be changed here. Under

Security

you change your password and set up two-step verification.

Under

Appearance

you choose how GeoDesk looks. These settings apply only to you.

Breadcrumbs in the top bar

shows where you are and how you got there.

Scenic background

places a subtle field photo behind the pages, matching the one on the sign-in screen.

Avatar

Set an avatar for your profile.

Upload avatar

First name

Merel

Email address

Cannot be changed.

merel@contractlab.nl

Breadcrumbs in the top bar

Shows where you are and how you got there.

Scenic background

A subtle field photo behind the pages.

Company

Company profile

Under

Company

you manage your company's details, such as its logo. Click

Upload logo

and choose a PNG, JPG, SVG or WebP file of up to 500 KB.

COMPANY LOGO

No logo yet

Upload logo

PNG, JPG, SVG or WebP. Maximum 500 KB.

GeoVoice, Bolstoen 13a, 1046 AS Amsterdam — info@geovoice.nl